G Suite – Paid editions, Gmail, Google Sheets, Google Docs, Google Slides, Google Drive
Recently, I had updated all the course materials in a learning management system (Not Google Classroom. Sorry Google) to only use Google Workspace files like Docs, Sheets and Slides for students to access.
For me, this was a pretty logical step. It allowed course creators to update their files live when they had to correct errors or make minor changes quarter-to-quarter or year-to-year. Administratively, it meant that files did not have to be accounted for, deleted and updated every time a change was made.
While time-consuming, the changeover went well as we changed all of the student resources into Google files. We set all the files to be accessible to anyone with the link can view (The organization does not have student accounts on the same domain as the staff).
However, in the back of my mind, there was a problem I knew I needed to address. The dreaded request for access to edit. With over 3,500 students on the program and hundreds of files for them to access, it would be a huge pain if some of these students clicked that view and requested edit access.
There is no way to prevent users from not being able to do this within the document’s share options. Likewise, my organisation may want to allow requests inside the domain (for example email@example.com is okay, but firstname.lastname@example.org is not).