Google Sheets: Counting and Filtering Rows where Cells Contain Particular Values.

Google Sheets: COUNTIF, ARRAYFOMULA, FILTER, REGEXMATCH, REGULAR EXPRESSIONS (RE2)

Okay, wait! Stop!…

…I know the byline contained regular expressions, but I promise you I won’t just leave you with the formula for you to figure out your own jumbled mass of jibberish characters or inundate you with a list of commands and leave to attempt to piece it all together.

I promise to give you some clear examples with an explanation of each to you can apply it to your project.

Take a deep breath, mate, and let’s get cracking.

We are going to look at two related scenarios:

Scenario 1:

Imagine that you have a huge list of items. You have a hunch that some of the cells contain certain values of interest for you. You want to build a new list with only those values in them.

Imagine that you have a list of full names, and you want to use Google Sheets to create a new list of full names that only contain John.

Scenario 2:

You have that same huge list again, but this time you only want the total count of all the rows that contain certain values in each cell.

Imagining that list of full names again, you are now going to get a total count of all full names that contain John in it.

 

We’ll first go through how to create these formulas and then provide a number of clear examples on some common criteria for searching cell for values using REGEXMATCH and regular expressions.

Continue reading “Google Sheets: Counting and Filtering Rows where Cells Contain Particular Values.”

How to stop getting Google document requests to edit from users outside your organisation from publicly viewable files.

G Suite – Paid editions, Gmail, Google Sheets, Google Docs, Google Slides, Google Drive

Recently, I had updated all the course materials in a learning management system (Not Google Classroom. Sorry Google) to only use G Suite files like Docs, Sheets and Slides for students to access.

For me, this was a pretty logical step. It allowed course creators to update their files live when they had to correct errors or make minor changes quarter-to-quarter or year-to-year. Administratively, it meant that files did not have to be accounted for, deleted and updated every time a change was made.

The Problem

While time-consuming, the changeover went well as we changed all of the student resources into Google files. We set all the files to be accessible to anyone with the link can view (The organization does not have student accounts on the same domain as the staff).

Google sharing settings

However, in the back of my mind, there was a problem I knew I needed to address. The dreaded request for access to edit. With over 3,500 students on the program and hundreds of files for them to access, it would be a huge pain if some of these students clicked that view and requested edit access.

Google Docs View Only - Request Edit Access

There is no way to prevent users from not being able to do this within the document’s share options. Likewise, my organisation may want to allow requests inside the domain (for example name@yagisanatode.com is okay, but name@gmail.com is not).

The Solution – Gmail Filters

Continue reading “How to stop getting Google document requests to edit from users outside your organisation from publicly viewable files.”

Google Sheets Intermediate Project: Comparing the Best Daily Currency Exchange Rates Between Two Agencies – XRP/USD Chart Example Part 3

Google Sheets: Intermediate Chart Building, workflow

This is Part 3 of this Google Sheets Intermediate Project Course. However, this part of the course can also stand on its own.  If you are looking for part one or two, you can get it here:

Part 1 || Part 2

In this tutorial, we will dive into how to build charts. We’ll look at how we prepared our data for our chart. We’ll then cover some more detailed ground so that we can get our chart just right.

We will create a chart displaying the day change of two USD-XRP currency gateway agencies Bistamp and Gatehub.

The data we will be using to build our chart can be found here:

XRP Google Sheet

Contents

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Continue reading “Google Sheets Intermediate Project: Comparing the Best Daily Currency Exchange Rates Between Two Agencies – XRP/USD Chart Example Part 3”

Google Sheets Intermediate Project: Comparing the Best Daily Currency Exchange Rates Between Two Agencies – XRP/USD Example Part 2

Google Sheets: ARRAYFORMULA, IFERROR, SPARKLINE, Conditional formatting, workflow.

This is Part 2 of this Google Sheets Intermediate Project. If you are looking for part one, you can get it here:

This project compares two currency exchanges rates, USD-XRP, in two different exchange gateways Bitstamp and Gatehub.

Contents

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Recap

In the first part of our tutorial, you made a copy of the raw Exchange Volume data. Then in a new Google Sheet tab called Tutorialyou made a column of UNIQUE Date Time Stamps.

Realising that this was not user-friendly you grabbed just the date data from Column A and put it into Column B using the LEFT function. You then used some conditional formatting to highlight every Sunday automatically.

Next, you added two columns to display the daily exchange rates for the two gateways using FILTER. You then used two colours to identify which gateway had the highest or lowest exchange rate for that day.

You then grabbed the average of the two gateways before displaying their percentage difference.

By this stage everything looks like this:

Google sheets - Percentage Difference with Symbol
Tutorial – Google Sheet

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Stage 2

In this tutorial, we are going to make it even easier for our reader, by setting up a column to display the gateway name of the highest exchange for each day. We’ll then put in a block of columns that will display data about the day change of the average of the two gateways. Finally, we will add a SPARKLINE graph into each row so the user can, at a glance, see how the average exchange has been tracking for the past 7 days.

By the time you are done your chart should look like this:

Google Sheets XRP Daily Exchange Rate
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Highest Exchange Rate Gateway

Continue reading “Google Sheets Intermediate Project: Comparing the Best Daily Currency Exchange Rates Between Two Agencies – XRP/USD Example Part 2”

Google Sheets Intermediate Project: Comparing the Best Daily Currency Exchange Rates Between Two Agencies – XRP/USD Example Part 1

Google Sheets: FILTER, ARRAYFORMULA, UNIQUE, WEEKDAY, LEFT, MIN, MAX, IFERROR, Conditional formatting, workflow.

In this tutorial, we are going to tackle some Intermediate level Google Sheets concepts including using functions like:

  • FLITER
  • ARRAYFORMULA
  • MIN and MAX
  • IFERROR
  • SPARKLINE
  • UNIQUE
  • WEEKDAY
  • LEFT

We are then going to make our Google Sheet more presentable by doing some neat tricks with Conditional Formatting.

However, probably the most important lesson is to consider throughout the whole process is the workflow of this project. I will try and get you into my headspace and talk about:

  • How I came to do things in a certain way.
  • What I tested before applying to my Google Sheet.
  • The order I did things to create the test.

When I am learning something, I find the most benefit in learning by following a project. As you follow along you don’t have to read everything. Actually, I encourage you to get the basic idea of the stage before giving it a try. Then come back to the tutorial for troubleshooting.

I hope you enjoy the following project…

Continue reading “Google Sheets Intermediate Project: Comparing the Best Daily Currency Exchange Rates Between Two Agencies – XRP/USD Example Part 1”