How to Automatically Share Teachable Students to Google Drive Files and Folders when they Enroll in your Course

Not only are Google Workspaces, Google Sheets, Docs, Forms and Slide great to work in and look awesome, but the convenience of collaborating and sharing your Google Drive Files and Folders is also super useful. So much so that many course creators share their documents with their students all the time.

The problem that course creators have is that they are generally stuck with two options when sharing their Google Drive files and folders:

  1. Set sharing to Anyone with Link can view. And hope other freeloading students don’t find and share their course material.
  2. Manually share each student as they enrol. Which is time-consuming for the course creator and annoying for the student who needs to wait to be shared before they can get their hands on your awesome course content.

Both options are really terrible.

I reluctantly chose option one for my first Google Sheets Essentials Teachable Course and it really bothered me. I needed to find a way to share my Google Drive course content with only those students who signed up for my course.

In this tutorial, I will guide you through creating a Google Apps Script web app that receives a webhook notification when a student enrols onto one of my Teachable courses. If a student enrolled with a non-Gmail or non-Google Workspace domain email account, they will be sent an email with an attached form to add a Google-friendly email.

If you want a copy of the Google Sheet with the Apps Script attached, without coding it all yourself, plus written-visual tutorials on how to quickly set up your sheet head over to my teachable page now and purchase the sheet and instructions for just $2.95. Yeap not even the price of a cuppa.

The fun thing is that you will experience how the whole process works, because…well…that’s how I am going to share the Google Sheets file with you when you enrol. Neat, hey?

As a part of your purchase you will also get a few other perks:

  • Set files or folders for ‘view’, ‘comment’ or ‘edit’ access. 
  • Add existing students to your selected course Google Drive Files and Folders.
  • Get your full course list from your Teachable site right in your Sheet. 
  • A choice to bulk set your files and folders to:
    • prevent downloads, copying and print.
    • Prevent sharing by any documents you have provided ‘edit’ permission to.

If you want to understand how it all works and build your own, read on, you can always throw a couple of coins at me and enrol to run the workflow just for fun.

Instantly share ONLY Teach:able Students to selected Google Drive Files and Folders

 

If you are looking to build your own Teachable Course you can check out a how-to guide here:

How to launch an online course—and craft your email strategy

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Append List Items, Paragraphs and table cell items with a date-time stamp in Google Docs using Google Apps Script

Recently, I thought it would be a cool idea to add a date-time stamp to the end of a Google Doc checklist item with Google Apps Script. So I knew when I completed a task.

I often share a project Google Doc with clients and then add my tasks to the document list. With Google’s new check box list item, I wanted to add the date and time that I completed the task when I checked the box.

The bad news is that there is no onEdit() trigger (like in Google Sheets) for the DocumentApp class that would listen for an edit of the document and see a change of the checked box from unchecked to checked and then apply the date-time stamp. 😢

All good, I settled for the next best thing! A menu item.

Take a quick look at the results.

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I hired a Google Apps Script developer and they delivered unreadable code. What’s going on?

A few days ago I got an update from a Google Apps Script group that I subscribe to. The poster shared a jumble unreadable single-line mess of code with a message that read something similar to:

I hired a Google Apps Script developer and they shared me this. It works, but it is unreadable. What should I do?

Obfuscated Code Google Apps Script
Google Apps Script code that has been intentionally obfuscated. Click to expand!

It looked like the poster’s code has been deliberately obfuscated or obscured to make it difficult for someone to read. The code solves the problem for the client and runs as it should. It’s just near impossible to read or edit without seeing the original source code.

Picket lines were formed in the comments section of the post and salvos ensued. It wasn’t a Reddit-level skirmish, but it was getting there before it ran out of steam.

The post and the ensuing comments did raise some good points of view that are well worth considering as a freelance Google Apps Script developer or as someone who plans to hire a developer.

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How to Validate Specific Users on a Web App in Google Apps Scripts

You’ve created an awesome Google Apps Script web app for your secret society within your Google Workspace organisation or …dom! dom! DOM! … the world. The problem is that you only want to share your web app with the worthy. Those selected few. 🐐🛐🛐🛐

How do you do this? How to prevent this most coveted of apps from reaching the wrong hands?

It’s actually surprisingly simple.

In this tutorial, we will explore how to validate selected users to provide access to your web app. For our example, we validate users based on whether or not they have edit access to a Google Drive file ( a common occurrence). In the discussion, we will also look at alternative ways of validating emails.

One of the bonuses of the approach we will go through is that it can also be easily adapted for use in Google Workspace Add-ons, and Editor Add-ons like sidebars and dialogue boxes.

We’ll start off with an example and then move to a quick-use guide for those of you who just want to get in and apply the code to your own project. Then for those who want to know how it all works, I’ll dive into the details.

Let’s get started!

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List All Users in an Organisation’s Google Workspace Account with Google Apps Script

Note! This tutorial is for Google Workspace for organisations and not the free consumer account, unfortunately. 

While the Google Apps Script docs provide a great example of how to get a list of users in a Domain on a Google Workspace account, it is not in the scope of the documentation to go into the weeds and explain all the ways we can search for all users.

Weeds sound much more like the purview of a goat. A coding goat, perhaps 🐐. Me. I’m talking about me…yeesh!

In this tutorial, we will cover how to access your Google Workspace organisation’s user data, what data you can retrieve and how it looks, who can retrieve it and a couple of ways to display what you need.

This post is intended as a resource reference that compliments the Google Docs on the Admin SDK. Links to the Google documentation are provided throughout the post. It is worth a bookmark if you intend on using the Admin SDK a lot in Google Apps Script.

Use the contents page to navigate to what you need.

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