Google Apps Script, G Suite Admins, Google Calendar, Calendar API, AdminDirectory, GroupsApp
Note! This article is for G Suite users and admins. You won’t be able to apply the same code to Consumer accounts.
Google Groups in G Suite can be a really convenient and clean way to share users to drive folders and file locations, email users and set up Google+ community locations. However, I have come across some issues with sharing Google Calendar to Google Groups.
When you assign a Google Group email to a Google Calendar it sends out an email inviting the users in the group to accept the calendar into their list of shared calendars. The user must then accept the invitation before the calendar is added to their Google Calendar list of shared calendars…calendar.
The users receive an email message like this:
We are writing to let you know that Billy.Goat@yagisanatode.com has given you access to view events on the Google Calendar called “Test”.
Click this link to add the calendar.
– The Google Calendar Team
In a large organisation, not all users in a group will add the calendar using the link. This might be okay but if the calendar is important or the user, as is often the case, simply just forgot to add it, then there will be emails to you the admin in the future asking you why they don’t have the calendar that everyone else has and has now missed some important event…sigh.
Another issue is that when a new user is added to a group when the group has already been added to a calendar, then that user will not receive an email invitation to the calendar and won’t be able to see the calendar.