Google Apps Script – How to make a Custom Function to Use in Google Sheets

Google Apps Script

Google Sheets has a vast library of functions (or formulas) you can use to get your Spreadsheet tasks done. However, there are some instances when you want a specific function that is not available in Google Sheets or want to make a simplified version of some combined function to make life easier for your users. Fortunately, Google has your back with Google Apps Script.

Before we start, Google does a pretty great job explaining the basics of creating a custom function. However, when it comes to explaining how to add all that information that goes into a function when you type it into Sheets it is a bit vague.

Custom Function Decorators Google Apps Script

Let’s look at the creation process through a recent example I created:

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Google Sheets – Random Alphabetic, Random Alphanumeric and Random Alphanumeric + Character Custom Functions

Google Sheets, Google Apps Script

I was working on a Spreadsheet in Google Sheets a few days ago and needed to generate some random codes for my users. To do this, I just used the RANDBETWEEN(start val, end val) function built into Google Sheets.

It goes a little like this. If I want to build a 5 digit random number I would:

RANDBETWEEN Google Sheets

But this got me wondering. Is there a function for random Alphabetic strings or Alphanumeric strings or Alphanumeric with Character strings. The answer?

via GIPHY

 

No…

So instead I decided to make a custom function with Google Apps Script to do this job for me…

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Google Apps Script – How to Find the Folder ID of a Non-Unique Folder Using File Path Names

Google Apps Script

sighisoara Google Apps Script Tutorial
This tutorial comes from a comfy spot in the center of Sighisoara.

Well, that title is such a mouthful. So I think it needs some explaining…

I’ve recently come across a tasks that requires me to access a particular folder in a directory based on the information in a google Sheet. This means:

  1. I don’t have the folder or the sub-folder ID.
  2. I can get the directory path information from information supplied in a Google Sheet.

Basically what I needed to do was create a Report maker and store it in the following directory path:

My Drive(root) >> Year >>  Quarter >> Unit+ "Report"

For example:

MyDrive >> 2018 >> Q4  >> Unit 4 Report

Boring!!!! Take me to the code!!!

The Problem

Unfortunately, I could not simply change the last folder name from say, Unit 4 Report to Q4 Unit 4 Report 2018 so it is easily searchable and unique. The other problem is that there are other Unit 4 Reports in other years and quarters so I did not want to accidentally call them instead of the exact one I wanted.

So, what to do..?

The Solution

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Google Apps Script – How to Create Folders in Directories with DriveApp

Google Apps Script – DriveApp

Well, it’s  a rainy day here travelling in Romania, so time for a post.

coding in Romania
Relaxing in a cafe in Cluj Napoca, Romaina on a Rainy. I love this country!!!

When creating a Google Apps Script’s I often find I am creating new folders and files in specific locations on Google Drive after, say, generating a report or something.

A Note on Folders in Google Drive

All files and folders in Google Drive are allocated a unique key that identifies them.

Google Drive Folder ID

The file location and all the data about the file is mapped to this ID. This means you can have as many folders or files with the same name even in the same directory without a duplicate error being thrown because they all have their own unique ID for their URL.

Getting Started

More often than not, I know the parent folder that I want to put my sub folders in. This means I can get the parent folder’s ID and use that as my starting point to add sub folders. To do this we use the DriveApp class.

Below are three useful functions for creating folders.

  • Simple – Create a folder under the Parent folder ID – Duplicates are not checked and there can be multiple sub folders with the same name but all have their own  unique id.
  • Medium – Create a folder only if that folder name does not exists in the Parent folder – No folder is created if the folder already exists.
  • Hard-ish – Create a folder. If the name exists, add a counter to the name – If the file already exists then add a counter to the end of the file name.

All the functions will take two arguments: folderID – the unique id of the parent folder and folderName – the name you want to call your new folder.

The start() function will simply grab the two variables for the folderID and folderName and run the folder creation function. This is to simulate using the functions in your code.

Feel free to read what you need. I try and write these for a wide range of coding skill in mind.

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Google Apps Script – Getting Input Data From a Dialog Box in Google Sheets

Google Apps Script, Jquery, Javascript, HTML

One of the weekly tasks in my day job as an academic administrator is to look at a number of ‘modules’ or courses that our college is running and complete some analysis and crosschecking. Each week the students complete a ‘unit’. However, during some quarters, not all modules are doing the same unit. Before I can run my code I need to determine what modules are running and what units we are up to for me to run my automated code.

To do this I created a dialog box when the code is run from the add-on bar. In a few clicks, I can then choose the relevant modules and units and then run the selected code.

Let’s take a look at what the dialog box looks like:

Dialog Form in Google Apps Script

Upon “Submit”, the dialog box returns an array  of objects of checked values from the radio buttons that can be uses in the server-side Google Apps Script.

In this tutorial we will look at the following :

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Google Apps Script – How to Automatically Generate a Time From a Four Digit 24 hour Time in Google Sheets.

Google Apps Script, Google Sheets

On a recent board post a Google Sheets user wanted to change a four digit number (for example, 1230) to a time, like 12:30, in the same cell that the item was entered.

Unfortunately the user was not in a position to change the starting values, so they were left with the 4 digits.

There are two ways of doing this with varying levels of complexity:

 

  1. The Google Sheets Formula Approach
  2. The Google Apps Script onEdit Approach

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How to Hide a Row based on a Cell Value in Google Sheets with Filter or Google Apps Script.

Google Sheets, Google Apps Script

Sometimes, when you are working on a shared Google Sheet you might want to hide a row based on a cell value.

For example, perhaps we don’t want to see row information of orders that have been paid for. Take a look at my D&D miniatures wholesale orders sheet (image below). I know I don’t need to follow up the orders that have been paid, marked with a ‘Yes’ in column F, so I don’t want to see them on my sheet.

We want to hide the "Yes" - Google Sheets

We can hide these two ways:

  1. Create a filter.
  2. Google Apps Script onEdit() trigger.

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Sections to Sheets – Free Google Add-on That Separates Column Sections Into Individual Sheets for Page-by-Page Export or Printing

What is Sections to Sheets?

Sections to Sheets is a free Google Sheets Add-on that separates rows by column sections and puts them in individual pages or sheets in a spreadsheet in preparation export and printing.

You can find Sections to Sheets at the Google Chrome Webstore.

Chrome Web Store Badge

Example 1

Let’s say you want to print out a list of expenditures by department and you want each department to start on a new page. You’ll also want to keep the same header for each page.

Example 2

You might want to export a list of grades by class number. You sort the grades by class and then export the list with each class starting on a new page with a header and footer.

Sections to Sheets can help you achieve this quickly by creating a new Google Spreadsheet and separating each selection and putting it into a new Sheet(tab) with or without headers and footer. This will enable you to quickly export or print your sheets.

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Google Apps Script – Copy and Paste Cells While Retaining Column Width in Google Sheets.

Google Apps Script

Have you ever copied and pasted something in Google Sheets only to be frustrated with the fact that it stubbornly refuses to paste the column widths? I mean, everything else is perfect, the formatting, the formulas the comments, they all were pasted across just fine. However, that dastardly column width just does not budge.

copied Google Sheet
When you want to copy and paste this…
Paste without column widths.
…but you get this.

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Google Apps Script – Disable Enable Submit Button in Sidebar

Google Apps Script, Javascript, Jquery, HTML

I was working on a Google Apps Script project lately in Google Sheets that set up parameters in a sidebar and then ran the process once the user clicked the “Submit” button. The problem was that the process was taking a while and that “Submit” Button was ripe to be clicked multiple times by the impatient user, before the server-side code could even finish it’s operation.

To fix this I needed to disable the submit button once it had been clicked and then enable it again once the server-side process was complete. Here, I need to:

  1. Disable the button and get the data from the client-side Javascript inside my sidebar’s html file.
  2. Do something awesome with it server-side.
  3. Upon the completion of the server-side awesome, call back to the html file and enable the button again.

The Example

I have a very simple Google Sheets Side Bar with a “Submit” and “Cancel” button. When the “Submit” button is clicked it calls the function submittington (can he get any more creative? No. No he can’t).

This function then disables the “Submit” button sends a variable to the client side code.gs and displays it stylishly in the sheet multiple times for the users viewing pleasure. After the code.gs function is executed, it calls back to the client-side submittington function and enables the button.

Behold!!! The example:

Disable Enable Button in Sidebar Google Apps Script

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